Implementation proposal
An illustrative outline. PyColors prepares the final proposal for your engagement and reviews it with you.
Blank template to complete and review before sending. No customer project, agreed price or acceptance is implied.
References and parties
- Proposal number: [complete]
- Issue date: [complete]
- Valid until: [complete]
- Version and brief reference: [complete]
- Provider: Py Colors SASU · 918 239 864 RCS Paris
- Address: 6 rue d’Armaillé, 75017 Paris, France
- SIRET: 918 239 864 00013
- VAT number: FR17918239864
- Contact: contact@pycolors.com
- Client / legal entity: [complete]
- Client billing address and applicable registration details: [complete]
- Project contact and authorized approver: [complete]
Client objective and context
- Product, activity and intended users: [complete]
- Current situation and existing assets: [complete]
- Problem to solve: [complete]
- Priority workflows for this engagement: [complete]
- Observable outcome: [complete]
- Selected service: [Custom software / Guided setup / Business adaptation — confirm scope]
Scope and deliverables
Describe concrete deliverables and their boundaries. A starter example does not automatically become an included feature.
| Reference | Deliverable / workflow | Included implementation | Boundaries and exclusions | Evidence handed over |
|---|---|---|---|---|
| D01 | [screen or workflow] | [expected behavior] | [out of scope] | [link / revision / document] |
| D02 | [configuration or integration] | [environment and actions] | [provider boundaries] | [redacted configuration / test reference] |
| D03 | [validation and handover] | [agreed checks and documentation] | [client responsibilities] | [results and handover document] |
Milestones and schedule
| Milestone | Planned work | Client review | Owner | Agreed date |
|---|---|---|---|---|
| Scope confirmation | Confirm deliverables and dependencies | Scope and acceptance criteria | [complete] | [complete] |
| Review version | Implement agreed items in the selected environment | Workflows and consolidated feedback | [complete] | [complete] |
| Acceptance and handover | Verify, document and hand over agreed items | Results and remaining actions | [complete] | [complete] |
Start date and prerequisites: [complete]. Dependencies, availability and the impact of delayed reviews: [agree in writing]. This template guarantees no date.
Client inputs
- Designs, brand assets and content: [owner / availability]
- Existing application or repository and starting revision: [reference]
- Provider accounts and selected environment: [owner / reference]
- Required access: [secure sharing method; no credentials in this document]
- Business contact and approver: [complete]
- Authorized test data: [fictional fixtures or agreed scope]
Acceptance criteria
| Deliverable | Scenario to verify | Expected outcome | Environment | Evidence | Status |
|---|---|---|---|---|---|
| D01 | [action and role] | [observable outcome] | [URL / version] | [reference] | Not run |
| D02 | [allowed and denied case] | [observable outcome] | [URL / version] | [reference] | Not run |
| D03 | [team installation or takeover] | [observable outcome] | [URL / version] | [reference] | Not run |
Review, feedback, corrections and acceptance process: [agree]. Never mark an unexecuted check as passed.
Financial breakdown
| Item | Scope reference | Quantity / unit | Unit price excluding VAT | Amount excluding VAT |
|---|---|---|---|---|
| Agreed implementation | [D01–D03] | [complete] | [complete] | [complete] |
| Starter Pro license, if required | [license / holder] | [complete] | [complete] | [complete] |
| Explicitly selected option | [reference] | [complete] | [complete] | [complete] |
- Subtotal excluding VAT: [complete]
- Applicable VAT and amount: [determine for this engagement and client]
- Total including VAT / amount due: [complete]
- Currency: EUR
- Payment schedule, any deposit and due dates: [agree]
- Hosting, providers and recurring fees: [included / excluded / paid directly by client]
Website starting prices do not replace this proposal's agreed scope and amount. An unaccepted option remains excluded.
Changes and exclusions
An out-of-scope request must describe the change, price and schedule impact and receive written agreement before implementation. Specific exclusions: [complete].
Handover, license and assistance
- Delivered source revision, access and documentation: [complete]
- Starter Pro license terms and license holder: [confirm]
- Rights covering custom adaptations: [explicitly agree]
- Included assistance and duration: [scope / period / contact]
- Post-delivery operations and maintenance: [included or excluded, as agreed]
- Outstanding actions and owners: [complete]
Review and attach the applicable versions of the terms, license and handover example. Engagement-specific terms, taxes and acceptance arrangements must be checked before use.
Agreement
- Accepted scope and version: [complete]
- Agreed acceptance method: [complete]
- Client representative, date and acceptance: [complete]
- Provider representative, date and acceptance: [complete]
Start work only once the agreed commitments and prerequisites are confirmed. This blank file establishes no agreement or payment.